Law Firm Website Privacy Notice

About this notice

This notice explains what Apiece Inc keeps when a lawyer or law firm uses an Apiece Inc law firm website: the firm’s account, the people who sign in to it, and the requests prospective clients send through the firm’s site. It covers only the law firm websites. Each firm site also shows its own short privacy notice for its visitors. “We” means Apiece Inc; “you” means the firm and the people on its account.

1. What we keep from your firm

• When you order: your firm or lawyer name, your office city, the account owner’s name and e-mail address, the design, the plan you chose and the version of the terms you accepted.
• For each person on your account: their name, their e-mail address (kept encrypted) and their role. Passwords are kept only as a one-way scrambled form we cannot read back. Each sign-in also needs a six-digit code we e-mail to the person; the code works for 10 minutes and is not kept.
• Your site: the words, lawyers’ pages, practice areas, lists, colours, logo and photos you enter, your disclaimer lines, the consent records you note for results and reviews (they stay in your admin and never appear on your site) and the date you last reviewed your legal statements. Photos are re-made on our server, which removes hidden data such as camera details and location.
• Every version you publish, with its date, so you can show what your site said on a given day.
• Hosting: the web address you give us. If Apiece Inc hosts your site, we check that address’s public records and keep a secure certificate for it.
• A short log of sign-ins and changes, which names the person and the kind of action, never what was typed.

2. Payments

Plans are paid through Stripe. Stripe’s own checkout page takes the card; Apiece Inc never sees or keeps card numbers. We send Stripe only the owner’s e-mail address and the plan’s name, and we keep the plan, the period, the dates it is paid through and Stripe’s reference numbers for your plan. Money your clients pay your firm never goes through Apiece Inc.

3. Prospective clients’ requests

• A request holds only what the form on your site asks for: a name, a phone number or e-mail address, how and in which language to reply, the kind of matter, the names of other people or companies involved (for your conflict check), one or two sentences about what is needed and a time that suits, and on some designs a mark to search, a workshop seat or a newsletter sign-up.
• Every form says that sending it does not create a lawyer-client relationship and asks the visitor not to send confidential details. The forms take no files, and refuse Social Security, identity, card and account numbers.
• Requests are kept encrypted in their own database. Only the people on your account read them, in your site admin, according to their role. The e-mail that tells you a request arrived names nothing about it; you sign in to read it.
• A request never holds the visitor’s internet address, device details or cookies, and nothing a visitor types is ever put in a web address. The service that receives requests writes no access log.
• A request that does not become a client is deleted after your firm’s period: 180 days unless you choose 90 days, 1 year or 2 years in your site admin. After that only the names given for conflict checks and the date are kept, so your firm can check for conflicts later. Requests marked as clients stay until your firm deletes them.
• Right after sending, the visitor can delete their request with one button; later, they can ask your firm.
• Apiece Inc keeps requests only for your firm. We never read them, use them for anything else, sell, rent or share them; our own screens show only counts and dates. We would share a request with anyone else only if the law required us to.

4. Cookies and tracking

Your firm’s website sets no cookies and loads nothing from other companies: no advertising or analytics tools, no chat tools, no outside fonts or maps. A video plays from YouTube’s privacy-enhanced player only if a visitor presses play. Your site admin uses only the cookies sign-in needs. Apiece Inc’s own pages, such as the plans page, use Google Analytics to count visits; firm sites and this notice do not.

5. Who helps us

Our servers are Apiece Inc’s own, rented from Amazon Web Services in the United States. E-mails (sign-in codes, invitations, notices) are sent through Amazon’s e-mail service. Payments go through Stripe. None of them receives a prospective client’s request.

6. Keeping it safe

Everything travels over secure (HTTPS) connections. Requests and personal details are stored encrypted. Every page of the admin checks who is signed in and what their role allows, on our server. Sign-ins, password resets and forms are limited to keep out automated abuse. A password reset link works once, for one hour, and ends every other sign-in of that person.

7. How long we keep it

While your plan is active, we keep your account and site, and requests as described above. When a plan ends, or after a full refund, access to the site admin and the forms ends at once, and we keep everything for 90 days in case you come back; after that your account, site, photos, published versions, requests and the kept conflict-check names are deleted. Backup copies of the account are erased within 30 days after that; requests are not part of our nightly backup copies. Our web server’s ordinary access logs are kept for 14 days.

8. Seeing, correcting or deleting

The owner sees and changes the account, its people and its content in the site admin, and can download the firm’s requests. To ask about or delete anything we keep, write to apieceincofficial@gmail.com. A prospective client who wants to see or delete a request should ask the firm first; they may also write to us, and we will pass it on to the firm or delete it for them.

9. Children

The admin is for adults working for a firm. A parent or guardian fills in any request about a child. We do not knowingly keep requests from anyone under 13.

10. Changes and questions

If this notice changes, the new version is shown here with its date. Questions: apieceincofficial@gmail.com, or Apiece Inc, Tampa, FL 33647. This notice describes what Apiece Inc does; it is not legal advice.