Camp Website Terms

About these terms

In these terms, “Apiece Inc”, “we” and “us” mean Apiece Inc. “You” means the camp, club, school or organization buying the website, named as the account owner in your site admin. “Families” are the parents, guardians and team coaches who register campers on your site, and “campers” are the players they register. You accept these terms by ticking the box before you pay. We save the version you accepted and the date with your account. These terms are their own agreement and do not change any other agreement you have with Apiece Inc.

1. What you get

• Your camp website, made from the design you pick, with your camps and dates, prices, positions, coaches, photos, words, logo and colors.
• Registration on your site for individual campers and for teams, with each registration delivered to your site admin.
• Your site admin, where you and the people you invite run everything: camps, registrations, rosters, check-in, waiting lists, messages to families, and your design. You can switch to any of our camp designs at any time; your content comes with you.
• A small “Site by Apiece Inc” line at the bottom of your site (section 11).

It does not include:

• New photography, written camp descriptions, or anything a design does not have. A design made just for you is a custom project with its own quote and contract.
• A payment account. Families pay you through your own account (section 5).
• E-mail addresses or a domain name. You keep your domain in your own name (section 4).

2. Plans and prices

Prices are in US dollars. You pay by card on Stripe’s secure page; Apiece Inc never sees your card number. Paying for a year at a time costs ten months’ worth (two months free). The one-time or setup price is paid before your site admin opens; the first month (or year) is paid with it.

3. Monthly and yearly plans

• Your plan renews by itself each month (or year) on the same day, until you cancel. We e-mail a receipt each time.
• You can cancel at any time in your site admin. Your plan then runs to the end of the month (or year) you already paid for, and does not renew.
• If a payment does not go through, we e-mail you and try again over the next days. Your site keeps running while we try.
• We give you at least 30 days’ notice by e-mail before a monthly or yearly price changes. The new price starts at your next renewal after that notice; you can cancel before it does.

If your plan ends (you cancel, or payments stop):

• Registration on your site stops, and your site shows your phone number instead, so no family is left wondering. Start your plan again at any time and everything comes back as you left it.
• Hosted by Apiece Inc: your site stays online for 30 days after your plan ends, and you can download it in that time. After that it goes offline.
• Your site admin, your camps and your registrations are kept for 90 days after your plan ends, in case you come back, and then deleted.

4. Your domain and your hosting

• Hosted by Apiece Inc: we keep your site online, with the secure padlock (HTTPS), nightly backups and updates. Your domain stays registered in your own name, in your own account; you point it to us with the two settings your site admin shows you. We take care to keep your site running and fix problems on our side quickly; we cannot promise it is never unavailable.
• Your own hosting: you download your finished site from your site admin and put it on hosting you choose, in your own account, following our guides. You pay any hosting or domain costs directly to those companies. Registration on your site still goes to your site admin through Apiece Inc’s secure form service while your plan is active.
• You sign in to your accounts yourself; Apiece Inc never asks for your passwords.

5. Payments from families

• Families pay you, never Apiece Inc. You choose in your site admin: your own Stripe account, your own payment page (such as PayPal, Square or your club’s system), or no online payment.
• With Stripe, you connect your own account with a restricted key that can only make payment pages, read payments and make refunds. We store it encrypted, use it only for your camp’s payments, and never show it again. You can remove it at any time, and we ask you to delete it in Stripe too.
• You are the seller. Your camp’s prices, deposits, balances, cancellations, refunds and disputes are between you and the families, under your own policies. Your payment company’s fees are yours.
• The amount a family pays always comes from the prices you set in your site admin.

6. Campers' and families' details

• Campers are children, so registration is made by a parent, guardian or team coach, never by a camper. Your site has no accounts for children.
• Your registration form asks each camper’s first and last name, age and position or positions, and the parent’s or guardian’s name, e-mail and phone. Anything more (graduation year, shirt size, school, allergies, medical notes, an emergency contact, pick-up adults, a photo release, your own questions) is asked only when you turn it on. Please ask only for what you need to run your camp.
• Apiece Inc keeps registrations for you in your site admin, encrypted. We never read them, use them for anything else, sell or share them, and never put a camper’s or family’s details in an e-mail. Anything shown publicly on your site (results, rosters, reviews) uses a first name and last initial only.
• Registrations are deleted 90 days after their camp ends. You can download or delete them sooner.
• Your site links to a privacy notice for families that explains this. Please follow it too: give each person in your site admin only the access their job needs, use families’ details only to run your camp, and keep any copies you download safe.
• Do not ask families for card numbers, Social Security numbers, bank details or passwords. The forms will not accept them.

7. Your part as the camp

• Keep your camps, dates, places, prices and policies accurate on your site, and mark a camp full or closed when it is.
• Your release (waiver) wording, your safety and medical procedures, your staff and their background checks, your insurance, and any licenses or rules that apply to your camps are yours. Your site admin has a place for your release wording, and keeps each family’s agreement with its version and date.
• Show only real reviews from real families, in their own words, with their permission.
• Use only photos, logos and words you have the right to use. Show campers in photos only with their parents’ permission.
• Your league, association, school or college conference may have their own rules for camps and for contact with players. Those are yours to follow.

8. People on your account

You can invite a camp director, coaches and front desk staff and choose what each can do: coaches see only their own campers, and never parents’ contact details, payments or health details. You are responsible for the people you invite and for what is done in your site admin with their sign-ins. Everyone signs in with a password and a code sent to them by e-mail. Tell us at once if you think someone has used your account without permission.

9. Refunds

Your site admin opens as soon as you pay, so the one-time and setup prices are not refundable in most cases, and monthly or yearly payments are not refunded for time already started. If something serious makes your site unusable on our side, or a hardship affects your camp, please reach out to us at apieceincofficial@gmail.com. We’ll look at your situation with care and work with you on it. If a full refund is made, your plan ends and your site admin closes, and we keep everything for 90 days in case you come back.

10. Your site and our designs

Your words, photos, camps, logo and details stay yours. You allow Apiece Inc to use them only to build, show and keep your site, run your site admin and deliver your registrations. We always ask you first before we show your site in our own work samples. The designs, with their layouts, drawings and code, stay Apiece Inc’s. While your plan is active, you may use your design for your own camps.

11. The small “Site by Apiece Inc” line

Your site carries a small “Site by Apiece Inc” line at the bottom. We ask that you keep it in place.

12. What we do not build or keep running

Apiece Inc does not build, or keep running, a site that breaks the law, misleads families, puts children at risk, threatens or harasses anyone, shares someone else’s private information without their permission, or uses someone else’s work without permission. If a site turns out to be one of these, we may close its site admin and, on the hosted plan, take the site offline.

13. Our responsibility to you

We make our designs, site admin and hosting with care, and we fix anything on our side that does not work as it should. Apiece Inc’s total responsibility to you for anything to do with your camp website is limited to what you paid us in the 12 months before the problem. Apiece Inc is not responsible for indirect losses, such as lost registrations or profits. We are also not responsible for your camps themselves, for what happens at them, or for payments between you and families.

14. Venue for any dispute: Tampa, FL

If something troubles you, please tell us first at apieceincofficial@gmail.com. Most things are settled by talking, and we will do our best to make it right. These terms are governed by the laws of the State of Florida. If a dispute about them cannot be settled by talking, it will be decided in the state or federal courts for Hillsborough County, Florida, in Tampa, and you and Apiece Inc both agree to those courts.

15. Which version applies

Each version has a version name and a date. The version you accepted applies to your plan. If we update these terms, we tell you by e-mail at least 30 days before the new version applies to your plan, at your next renewal after that; you can cancel before it does. We keep every version; to see the one you accepted, open “Plan and billing” in your site admin.

16. Questions and notices

Questions about these terms: write to apieceincofficial@gmail.com. We send notices to the e-mail address the account owner signs in with.